Margins and Page Orientation To prepare a Word document for binding, you must adjust the document margins to the printer's specifications. The printing company will tell you what values you need for the top, bottom, left and right margins on the pages. Word accepts decimal values in inches, centimeters and millimeters and whole-number values in points and picas. You enter these settings in the margins dialog box, accessible through the 'Margins' command on the 'Page Layout' tab. On this Margins screen you can also choose the paper orientation for your bound document, either tall or wide. The options are labeled 'Portrait' and 'Landscape,' respectively.

Gutter Size and Position Before you close the Margins dialog box, you must also enter a value for the gutter. The size of the gutter depends on the size and type of binding your document will receive. Your printing service will provide you with this crucial margin setting so the document prints correctly. Too much gutter results in extra white space near the binding. Too little gutter may cause text to run into the binding or become cut off. Next to the gutter measurement, a drop-down menu allows you to set the gutter position, either along the top of the page or the left side. Mirror-Margins Format Next you must set what type of binding the document will receive.

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Adjust the Header/Footer Margins in Word These instructions are for Word 2007 or 2010 but can also be performed in earlier versions. You can easily adjust the page margins in a Word document by click on the Page Layout tab and then click Margins in the Page Setup group.

In the 'Pages' section of the Margins dialog box Word offers you a few choices. 'Normal' indicates one-sided printing with the binding at the top or the left as determined by your gutter settings.

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If you plan for the final product to look more like a book, with double-sided pages bound on the left, choose the 'Mirror Margins' option. This ensures that the margins for facing pages remain equal and the gutter adjusts automatically to the left or right side of a page for even and odd pages. Book-Fold Format If your final printed product will have two pages per sheet of paper, folded in half with a binding at the center, choose the 'Book Fold' option in the 'Pages' section.

This setting automatically checks that your page orientation is set to 'Landscape,' to accommodate two-page printing, and places the gutter between the pages, at the center of the paper. If you aren't sure how a particular format option affects your printed document, a thumbnail image at the bottom of the Margins dialog box in the 'Preview' section gives you a quick snapshot as you change settings in this window.