Outlook 2011 for Mac is an older email and calendar application used by Cornell faculty, staff, and graduate and professional students. Microsoft no longer distributes Outlook 2011 and has announced that support will end in 2017. The IT Service Desk will support Outlook 2011 through March 2017. They are on creating rules in Outlook 2011 for Mac to automatically categorize mail coming into your in-box, based on sender or subject line. This is a fantastic way to save time on topic filing and beats similar folder-filing rules since it leaves the e-mail in the Inbox where you can read it before dragging.

This article explains how to create a rule to automatically archive email in Outlook 2011 for Mac. Archiving in Outlook 2011 for Mac is achieved using rules to automatically copy over messages older than a set number of days into a local folder. These steps demonstrate how to automatically move mail out of your Exchange mailbox, and place it on your local computer's hard drive.

Please keep in mind archived messages will not be viewable through Outlook Web App (OWA) because they are no longer stored on the Exchange server. Gran board app for windows or mac. Once this mail is moved out of the Exchange mailbox system, you will be the only one who has a copy.

Viewing Local Folders Ensure you can see the On My Computer folder in Outlook 2011. In Outlook 2011, click on the Outlook menu at the top of your screen, choose Preferences, then General. Uncheck the box that says Hide On My Computer folders. Close the General Preferences window.

Creating Local Folder to hold Archived Mail 1. Right-click (or ctrl-click) the On My Computer heading (probably at the bottom of your folder list) and choose New Folder. Give your folder a name such as Archived Mail.

Creating Archiving Rule 1. Go to Tools > Rules. With Exchange selected from the On My Computer section, click the + near the bottom of the window to create a new rule. Name the rule from 'untitled' to something meaningful like “180 Day, Auto Archive.” 4. In the section called When a new message arrives: define the criterion as 'Date Received' + 'is Greater than or equal to' + '180'.

Days old to apply to messages older than 180 days (for a 6-month archive rule). In the section called Do the Following: define the action as 'Move message' + 'Archived Mail (On My Computer)' Note: If you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to 'Move Message' and select Choose Folder. Then search for the archive folder. Under the folder name, the location 'On My Computer' should be displayed. Click the checkbox for Enabled. Close the Rules window. Running the Archiving Rule 1.