Microsoft Excel makes it simple to get started entering spreadsheet data of your grades, hourly earnings or even your MP3 track listings, and the application displays your data in neat, organized rows and columns on the screen. The thin lines that separate each cell don’t actually show up when you print your spreadsheet or convert it to a PDF, so you have to tell Excel to add borders. Don’t be discouraged if you have an almost endless spreadsheet, as you can put border lines around each cell with just a few clicks.

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My question if the same as Jay’s (june 18 2012). I have entered multiple lines of data in a single cell using alt enter. When i copy the contents of this cell to another it appears in several rows. Your answer confirms this happens. Are you also saying there is no shortcut and in every instance i would have the tedious task of merging the copied cells.

I have to do this often and its time consuming. I find all your other tips most helpful. Some have cut my work time by half.

Thank you thank you. The difference may be in the way you’re copying the cell. If you’re copying the contents of the cell — if you’re going into the cell itself (either with F2 or within the formula bar or by double-clicking) and selecting the individual lines/words/characters, then that’s why you’re getting the result you’re seeing. See the video above (under “Update”) for a demonstration/explanation. If you want to copy just part of the cell into another cell, then do use double-click; just make sure you double-click both just before you copy and just before you paste. If you double-click and copy part of the contents, then single-click a cell to copy to, you’re mixing apples and oranges vis-a-vis copy methods.

Use one method or the other as appropriate. I create a multi-column weekly report in Excel where I have one column of cells with multiple line breaks in each cell.

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I have to email this to my supervisor in Outlook each week to “edit” and when it comes back and I try and copy it BACK into Excel, I lose the line breaks in the cell. In other words, the separate lines recorded in a single cell in the original output are put back into separate cells when I copy over from Outlook. I have tried copying the Outlook text into a Word table and then copying that back to Excel, but in all cases I lose the line breaks within the cell. This may sound a little harsh, but can your supervisor not simply edit the file in Excel? Does s/he not have Excel? Or has it but doesn’t know how to use it?

What’s the barrier to simply attaching the Excel sheet to the outgoing email, rather than dumping the text into the body of the email? I don’t really get how this copy-and-paste process you describe evolved. How did you two come up with this way of doing things? It sounds to me like your company needs the services of a good IT professional to set up some sort of environment in which your supervisor has direct access to the data that needs editing. Or your supervisor should get/learn Excel and “edit” your sheet when you turn it in. Or you could let your supervisor write on a hard copy and you type the changes. But the system you describe sounds maddeningly over-engineered to me.